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- Accommodation
All accommodation used by Trendsetters Travel is screened for quality. The following criteria are of utmost importance for our hotel selection: cleanness, safety, comfort & location. We will be able to secure excellent accommodation group rates on your behalf no matter what destination you select. - Flights Since the most expensive component in traveling is usually the flights, we take care to get as many quotations as possible for each tour. We have good relationships with all major airlines and are able to secure the best available group fares. - Transportation We only use good quality, modern air-conditioned executive coaches. We include all necessary empty runs, driver’s accommodation and meals. - Meals Our programs will include all breakfasts as standard. However we can also include other meals (lunches and dinners) as per your requirements. - Excursions One of the most important aspects on each tour is to allow the learners to see and experience as much as possible in the foreign country! Each itinerary will include various excursions as per your requirements. Your Trendsetters consultant will be more than happy to assess your needs and make recommendations for suitable excursions. - School visits / University visits We usually include one or two school visits or University visits to our academic tour itineraries. From experience we have learned that this is often one of the highlights on a tour, especially if the learners have the opportunity to interact with the foreign students. These visits do not only broaden their horizons in terms of cultural exposure but it is often very enjoyable to all tour participants. - Matches An important element of a successful sports tour requires fixtures against teams with similar skills and of equal strength. Through our relationships with local schools and clubs we will source evenly matched competition. Our clients range from professional senior sides to social teams, universities, clubs and schools. A typical international sports tour lasts 2 weeks and includes 3 to 6 fixtures (depending of the sporting discipline). - Training sessions & coaching sessions At Trendsetters Travel we realize that the purpose of a sports tour is not only to compete in fixtures and have a great time, but naturally to improve the team as a whole and to learn new tactics, movements and skills. That is the reason why all our sport itineraries will include training sessions at top facilities. In addition to this we have fantastic contacts with many professional coaches in foreign countries and we would be pleased to organize professional coaching sessions for your group. - Host families / Billeting Upon request, we can add a few nights of billeting (staying with host families) in the foreign destination. The billeting does not only add value to the group’s learning experience but would also expose the group to the local customs and cultures and give them the opportunity to socialize with their opponents and peers on a personal level. - Special interest groups We often encounter a group that has a special interest or unique requirements. We find it challenging and rewarding to plan customized itineraries around your needs…even if your request is really something out of the ordinary! We will arrange that art lesson for you in an artist’s studio in the middle of the lavender fields of France, organize that cooking lesson for you in the beautiful countryside of Tuscany or arrange anything to satisfy your requirements, regardless of how outrageous and eccentric they are. - Guides Trendsetters Travel includes a tour guide on all our tours to ensure that the highest level of quality is maintained throughout the trip. - Comprehensive group travel Insurance It is compulsory to take out travel insurance on all our tours. Trendsetters Travel strongly suggests that you consider groups insurance instead of individual insurance to minimize administration. We offer comprehensive group travel insurance through AIG Insurance as standard on all our youth tours. However, the choice of suppliers remains with the client. Please note that the AIG gold package that we offer covers medical emergencies, baggage, third party liability and lost travel documents. For more information please visit: www.aig.co.za - Tour Fundraising We know that very few teachers or coaches have time to devote to fundraising. Therefore we have partnered with an events company that will be happy to assist you with any fundraising projects. The responsibility of organizing an event or fundraising project will remain with this company and they will take the burden from your shoulders while you can simply reap the benefits. - Passports & visa requirements Our tour quotation will clearly reflect if a visa is necessary for the specific destination, and if so, what the costs of the visa will be. In addition to this, we will give you the exact requirements for the visa application as well as advice on the procedures, duration and the application forms. However, with the majority of countries it is now compulsory to apply for a visa in person and therefore we cannot take responsibility to obtain the visa on your behalf. Likewise we can advice you on the most effective way to apply for a passport, but unfortunately we cannot apply for a passport on your behalf. -Safety & security At Trendsetters Travel, we take the welfare of each and every participant on our tours very seriously. Just as we work tirelessly to provide once-in-a-lifetime experiences to teachers, coaches and learners, we are equally committed to ensuring that all of our travelers return home safely. Our safety and support infrastructure has been a cornerstone of our business and it is of utmost importance to us. - Tour presentation Trendsetters Travel would be thrilled to do a comprehensive presentation at your premises. From experience we have learned that a presentation is very effective to get buy-in from the parents and create excitement amongst the players as we include multi-media and pictures from each destination and excursion. Since we offer this presentation free of charge and with no obligation, it is a simple way to ‘test the waters’ even if you are just considering an international tour. - Tour Costs It is extremely important to us to quote within your budget constraints whatever that may be. Our quotes will clearly display all the inclusions and exclusions to avoid hidden costs and unpleasant surprises later on. We offer value for money and give you the best price without sacrificing quality. - Service to our clients Our company policy is to focus on the quality instead of the quantity of tours. Each and every client is important to us and you can be assured of service excellence throughout the process. - Tour marketing The likelihood of an international tour very often depends on the amount of enthusiasm that the teacher or coach can create (and maintain) within the group. For this reason, Trendsetters Travel would be happy to assist you as much as possible in ways to advertise the tour, keep the group in high spirits and motivated about the tour. Whether it is tour posters, pictures, the multi-media presentation, tour competitions, tour riddles or whatever it takes to maintain enthusiasm until you board your flight! - Contract with school / club The organizing teacher or coach will sign a contract on behalf of the school / club. This ensures that all parties involved are aware of the terms and conditions necessary to ensure that safety and accountability are maintained throughout the trip. As soon as the contract is executed and deposits are paid, we immediately begin organising the tour to ensure that learners get the best tour possible. We purchase airline tickets, make hotel deposits, and arrange all other elements of the trip so that the tour is not coordinated in haste. |